Link Publishing Privacy Policy

1. Scope

All data subjects whose personal data is collected, in line with the requirements of the GDPR.

2. Responsibilities

1. 2.1  The Data Protection Officer / GDPR Owner is responsible for ensuring that this notice is made available to data subjects prior to Link Publishing collecting/processing their personal data.
2. 2.2  All Employees/Staff of Link Publishing who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured. If data is collected through a medium that does not allow an easy referral to the online privacy policy section, staff are required to explicitly inform data subjects of any uses of their data that we require consent to process.

3. Privacy notice 3.1 Who are we?

Link Publishing produce Print Monthly and SignLink Magazine, the annual print and sign directories and print7 news and sign7 news. We also Provide email marketing services to the print and sign industries.

Our Data Protection Officer / GDPR Owner and data protection representatives can be contacted directly here:
• (0117 960 3255)
• (dpo@linkpublishing.co.uk)

The personal data we would like to collect and process from you is:

The personal data we collect will be used for the following purposes: • To mail you either/both magazine(s) and/or directories
• Industry news emails from print7/sign7 news
• Email marketing from related companies

• Contacting you regarding marketing opportunities within our publications

Our legal basis for processing the personal data: • Legitimate interests

• Consent • Contract

Any legitimate interests pursued by us, or third parties we use, are as follows:

• We will contact you annually to invite you to update or remove your business information from our annual directories of print and sign businesses.
• We may use your data to contact you, through non-automated means, regarding advertising within one of our publications. 3.2 Consent
  By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required in some situations for Link Publishing to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. You may withdraw consent at any time by contacting us at 0117 960 3255, dpo@linkpublishing.co.uk or opting out at the bottom of email communications from us. 3.3 Disclosure
  Link Publishing will pass on your personal data to some third parties without first obtaining your consent. Third Party Purpose Processing activity Stephens and George Printing and Mailing Fulfilling magazine subscriptions

4. 3.4  Retention period
   Link Publishing will process personal data for 2 years and will store the personal data for 2 years from the most recent time of being in contact with you. This is to provide you with the opportunity to keep your business listings within our directories, and to fulfil any subscriptions you have to our magazines.
5. 3.5  Your rights as a data subject
   At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
   • Right of access – you have the right to request a copy of the information that we hold about you.
   • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
   • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
   • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
   • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
   • Right to object – you have the right to object to certain types of processing such as direct marketing.
   • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

The following third parties will receive your personal data

for the following purpose(s) as part of the processing activities:

• Right to judicial review: if Link Publishing refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.

All the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.

3.6 Complaints
If you wish to make a complaint about how your personal data is being processed by Link Publishing (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Link Publishing’s data protection representatives GDPR Owner.

The details for each of these contacts are:

Address line 1: Address line 2: Address line 3: Address line 4: Address line 5: Address line 6: Email: Telephone:

Supervisory authority contact details

Information Commissioner’s office Wycliffe House
Water Lane
Wilmslow

Cheshire
SK9 5AF casework@ico.org.uk 0303 123 1113

GDPR Owner contact details

Link Publishing Link House Britton Gardens Kingswood Bristol

BS15 1TF dpo@theprintshow.co.uk 0117 960 3255

3.7 Privacy statement
Read more about how and why we use your data here: http://www.linkpublishing.co.uk/privacy/

4. [Online privacy statement

Personal data
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined

as:
“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information
This privacy notice tells you how we, Link Publishing, will collect and use your personal data for fulfilling subscriptions to our magazines, providing you the option

to list your business within our directories, and providing you with news and information from ourselves and relevant third parties.

Why does Link Publishing need to collect and store personal data?
For us to keep you up to date with your chosen industry we collect personal data to mail our magazines and email you regarding our weekly news bulletins. We also use this information to provide you with news and offers from relevant third parties under the `Legitimate Interest` criteria. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

Will Link Publishing share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to Link publishing during dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Link publishing’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so under the `Legitimate Interest` criteria, unless we are legally required to do otherwise.

How will Link Publishing use the personal data it collects about me?
Link Publishing will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Link Publishing is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Link Publishing contact me?
We will contact you regarding news in your industry via a weekly email newsletter and bulletin, we will also contact you to remind you to update your business listings for our annual print and sign directory publications. This may be by post, phone or email.

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the organisation holds about me?
Link Publishing at your request, can confirm what information we hold about you and how it is processed. If Link Publishing does hold personal data about you, you can request the following information:

• Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.

• If the processing is based on the legitimate interests of Link Publishing or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it wasn’t collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing. What forms of ID will I need to provide to access this?
  Link Publishing accepts the following forms of ID when information on your personal data is requested:
  Government issued Identification or a utility bill from the last 3 months. Contact details of the Data Protection Officer / GDPR Owner:

Address line 1: Address line 2: Address line 3: Address line 4: Address line 5: Address line 6: Email: Telephone:

GDPR Owner contact details

Link Publishing Link House Britton Gardens Kingswood Bristol

BS15 1TF

dpo@theprintshow.co.uk

0117 960 3255

Document History

A current version of this document is available to all members of staff on the P Drive.

History:
Initial Policy – 11/05/2018